If you are planning to host an outdoor gathering, you may want to consider making it a tented event. When the weather is warm and sunny, a tent can shield your guests from the sun’s rays by providing shade. When the weather turns cold and rainy, a sturdy tent can protect your guests from the elements.
It makes sense to rent, rather than purchase, a tent for your upcoming event. Furthermore, when you’re looking for tents for rent for outdoor events, you can also rent other items on your list from the same party rentals establishment. This can greatly simplify your party planning process.
When deciding what type of tent you will need, there are frame tents and pole tents available. Which type you choose will, of course, depend on several factors. The party rental business you work with will be able to assist you with making the best choice for your tented event.
There are basically two types of tent tops. One is made from polyester, the other from vinyl. Depending on the type of tent you need, your tent top options may be limited. If you’re planning to host a large event, you will likely need a large tent. Most of these large tents are made out of vinyl due to its strength and durability.
One of the most important pieces of information you’ll need when renting a tent is the number of guests you’ll be expecting. After you’ve determined this, the next step will be figuring out how much square footage you will need to accommodate your guests. You may also need to estimate additional space needed for any unconfirmed, but expected, guests.
In order to determine your space requirements, you also need to consider what type of seating arrangements you’re planning to have. Have you been thinking about having a separate cocktail and mingling area? Dining tables with chairs? What about an area for guest speakers or dancing?
When you have your estimated number of guests, you can calculate your measurements for the following specific spaces:
- Table seating: Number of guests times 15 square feet
- Standing or cocktail area: Number of guests times six square feet
- Wedding ceremony: Number of guests times eight square feet
- Chair seating: Number of guests times eight square feet
If you’re planning to have a dance floor, then you will want to include two-to-three more feet per guest. If your tented event has a head table for guest speakers, then you will want to include an additional 25 square feet.
When hosting a seated event, another item on your list is to determine what types, and how many, chairs you’ll need. You will also need to determine how you want to arrange your chairs, of course.
For example, if you want to create rows that face forward for a speech or other type of presentation such as a slide show or film, then you will want to have five-to-six square feet for each chair. You may want to make additional allowances for passage between rows, especially if you have bulkier chairs.
Will you be serving a meal? When considering the space requirements for this type of occasion, much will depend on the tables’ dimensions as well as how many people will be seated at each table. If you’ve chosen round tables, then you will want a minimum of 12 square feet for every person. If you’ve chosen rectangular tables, then you will want a minimum of ten square feet for every person.
Once you’ve made your decisions on all of the above, you can move onto other items on your list, such as lighting and linens. Be sure to ask the party rental company about other items that you may be able to rent from them as well. After that, the next item to cross off the list for your tented event is most likely the caterer.